The 5 Best Digital Tools for Modern Businesses

People working at a desk around an open laptop.
Digital tools are helpful for collaboration and efficiency – but only if we choose the right ones.

Introduction: A Brave New World

In our digital world, businesses need to use strong and efficient digital tools to stay ahead. But adapting new tech can cause anxiety among team members who worry about learning curves, workflow disruptions, or data safety. That’s why we’ve compiled the five best digital tools that have been designed for user-friendliness, adaptability and security:, Slack, Microsoft 365, Mailchimp and Zapier.

These powerful solutions are guaranteed to help you streamline tasks while keeping your data safe – providing a smooth transition into more automated workspaces with improved collaboration between teams. Let’s explore their features in detail. Online Workspace is an intuitive work operating system designed to streamline project management and increase productivity. It’s part of a new breed of digital tools that are flexible enough to fit any business. Some of the key features and benefits of include:

Unified workspace

Everyone on the team can view, manage, and track the progress of projects in one place.

A unified workspace for your data, planning, and teams. This feature eliminates the need for constant back-and-forth emails and meetings. Meaning, you’ll have more time to focus on what matters—actually getting the work done.

Customizable workflow templates

Choose from a variety of ready-made templates or create your own workflow to suit your business needs.

Whether you’re a software development team starting a scrum or a marketing team prepping for a product launch, lets you create or use pre-built workflow templates to fit your team’s specific needs. As a result, the entire team understands the process, leading to better coordination and execution.

Visual timelines and Gantt charts

Visualize your project progress and important metrics with easy-to-read charts.

Research shows that visual representations boost decision-making effectiveness. That’s where‘s timelines, Gantt charts, and data visualisations come into play. These powerful visual representations make it easy to get an overview of your project – or entire business.


Eliminate time-consuming manual tasks by setting up automations for repetitive processes.

The ability to set up automations to eliminate time-consuming manual tasks is another game-changer. A study by Smartsheet revealed that more than 40% of workers spend at least a quarter of their work week on repetitive tasks. Automations can help reduce these manual efforts, giving you back precious time.

Atarim: Visual Collaboration

Content & design collaboration can often seem rather complex, especially if you’re juggling tons of emails or spreadsheets. Atarim, formerly WP Feedback, is here to simplify your workflow. Here’s how Atarim can help your business:

Image-based Collaboration

Just click, comment, and collaborate.

With Atarim, you can click on any part of your website (or poster, or PDF, or other document), leave feedback or instructions, and it automatically transforms into a task that you can track and assign.

Time-Saving workflow

Reduce time spent on replies, task management, and file sharing.

Atarim creates a shared inbox for each project, ensuring everyone on team is up-to-date. It has the power to reduce up to 50% of unnecessary communication, providing you with more time to focus on your creative work.

Internal & external communication

Work with your team and external partners on one platform.

Empower your clients or external partners to provide instant feedback, comments and requests. Or restrict a discussion to be internal-only so your team can have the necessary conversations.

Integration with other tools

Seamless integration with any online tool using API for a smooth workflow.

No longer do you need multiple tabs or windows to stay on top of work. Atarim integrates notifications, updates, and content from the tools you’re already using, directly into your collaboration.

A photo of the Microsoft 365 website displayed on a computer monitor, with the various Microsoft tools listed.

Microsoft 365: Digital Swiss Army Knife

Microsoft 365 is the world-leading, comprehensive suite of productivity and collaboration tools designed to help businesses of all sizes. Some of the key applications and benefits include:

Word, Excel, and PowerPoint

Create and edit documents, spreadsheets, and presentations with industry-leading applications.

Microsoft 365 provides you with an arsenal of tools such as Word, Excel, PowerPoint; classic, reliable and industry-leading applications for managing documents.


Store and share files securely in the cloud with easy access and collaboration features.

It’s like having an infinite filing cabinet that you and your team can access at any time from anywhere.

Microsoft Teams

Communicate and collaborate with your team through chat, video calls, and file sharing in a single app.

In terms of communication and collaboration, Microsoft Teams dominates. It enables you to chat, video call, and share files all in one spot. It’s similar to Slack but automatically integrated with your other Microsoft tools.


Organize and manage your team’s documents, workflows, and projects in one central location.

SharePoint acts as your team’s library and meeting room, centralizing all your documents and projects in an online platform that can be customised to fit your business.

An open laptop displaying the Mailchimp homepage.

Mailchimp: Marketing Superpowers

Mailchimp is an email marketing tool designed to help businesses create compelling digital campaigns and build strong customer relationships. Some of the key features and benefits of Mailchimp include:

Drag-and-drop email builder

Design visually appealing emails using pre-built templates or create your own design from scratch.

Building email campaigns can be tricky, right? Especially without design skills. But with Mailchimp’s drag-and-drop email builder, you can easily design visually appealing emails or pick from pre-built templates.

Audience segmentation

Segment your audience based on their behaviour, preferences, or demographics.

Mailchimp’s audience segmentation enables you to get personal, sending highly targeted emails. Targeted emails mean people are hearing what they want, when they want it – and that delivers more value to you.

Marketing automations

Set up automated campaigns based on customer behaviour, such as sending a welcome email after a subscription.

Automated welcome emails have a dramatically higher revenue per email than other promotional emails. That’s just one example of how Mailchimp’s marketing automation can boost your results. From sending welcome emails to retargeting visitors, automation offers an efficient and effective way to nurture your audience.

Analytics and reporting

Track the performance of your campaigns, monitor engagement metrics, and identify areas for improvement.

Finally, understanding your campaign performance is crucial for improvement. In comes Mailchimp’s analytics and reporting tools. With it, you can identify what’s working and what’s not, then tweak your campaigns accordingly.

A man working at his desk, with the Zapier website homepage displayed on his monitor.

Zapier: Connect Everything

Zapier is an automation platform that connects your favorite apps and optimizes your team’s workflow. Here’s how Zapier can bring harmony to your web applications:

Streamlined Task Management

Imagine sending someone an email about a task to complete, and a new task is created and assigned to them in Sounds great, doesn’t it? With Zapier, you can create automated workflows like this to bridge the gap between your tools and services.

Easy-to-Create Workflows

Creating workflows in Zapier is simple, as easy as having a friendly conversation! Choose from thousands of pre-built templates or create your own custom integrations to match your unique processes. You’ll be clicking and dragging your way to a more efficient business in no time.

Better Collaboration and Communication

One of the keys to effective teamwork is sharing information. By connecting your tools with Zapier, you empower your team to collaborate smoothly. For example, when someone uploads a new file, Zapier can automatically trigger a notification to the right team members, keeping everyone in the loop.

Endless Possibilities

Zapier boasts a directory of over 3,000 apps and services. No matter your industry or business size, the chances are high that you’ll find the perfect combination to automate and simplify your work.

Conclusion: Integrate & Innovate

In a world of rapidly advancing digital tools, every business has the potential to benefit from their integration. From collaboration to automation—embrace the change with confidence! It’s time for you to take control and revolutionize how you manage projects, communicate and collaborate.

If you’re not sure what’s right for you, reach out to us now for a no-obligation chat. Screenweave can help with everything from scoping and implementation to support and integration. We’re here to help you succeed.